ClintMaun
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Oct 2, 2009, 8:31 AM
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By Clint Maun CSP
In these challenging economic times, healthcare organizations are looking for any and every way to improve efficiency and cut costs. The good news is that there are several easy and inexpensive ways to do just this. Here are some simple and effective ideas for improving efficiency and reducing staff frustration!
Consistency is key. Set up all the file drawers the same way on each floor so that there is no guessing where one might find an interim order sheet and/or other important forms. Don't think this will make much of a difference? Think again: It could take 5 to 10 minutes to locate a certain file because it's organized differently at another drawer. Now multiply that by all of the other staff members who have to do the same thing... and that quickly adds up to a lot of wasted time.
Make it accessible. Put frequently used forms in an easily accessible location. Move less frequently used forms to a secondary file drawer.
Color coding makes it easy. Color code everything you can for quick reference. For example, you could color code the doctor's communication books so that if Dr. Smith is pink on the first floor, she's pink on all of the floors. You can also color code the weight books, CNA logs, etc., or at least have them all be in the same type of book on each floor.
Get some standards. Standardize the location of the charts, logbooks, etc. Post important telephone numbers and procedural information in the same places at each nursing station.
One important note: Be sure to include the staff members in deciding how to organize each aspect of the facility. It's important for every department to be represented because moving certain items might make it easier for one group, but harder for another. By collecting ideas and feedback from all departments you'll certainly gain a better buy-in, as well as improved organization and job satisfaction!
"Some people like my advice so much that they frame it upon the wall instead of using it."
-Gordon R. Dickson
By Clint Maun, CSP - www.clintmaun.com
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(This post was edited by ClintMaun on Oct 2, 2009, 8:35 AM)
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